Enterprise 2.0 tools for projects

I originally posted this as a comment on one of Andrew McAfee's blog posts, then realised I should be putting it on here, too.

I've been trying to get a project team to use E2.0 tools recently. It's been harder work than I expected. We've been using Google docs to hold project documentation. This includes a spreadsheet that is the project plan. I had to switch to Zoho for the plan, because it became too big to upload to Google Docs. So that made 2 places to look, and 2 applications to learn. I thought both Google Docs and Zoho would be 'no-brainers' to get the hang of, but some people found it difficult. And we've had glitches, both human (eg my forgetting to give the right people access to a document) and technical (a bug in Google preventing editing of access permissions).

However, despite all these issues I think we've begun to see some benefits, and no-one has refused to play ball out of our small team of half a dozen or so. It's also been interesting that, some sensitive customer data apart (which was kept off the system) there has not been too much concern about putting the project data onto third party servers.

Incidentally, the team comprises the customer for a system, the supplier, and myself as an independent project manager. The fact that we're from three different organisations made it beneficial to use SaaS platforms (no access problems), but it also meant I didn't have the power to make the choice of tools and methods a matter of diktat.

Google Docs, Mind42 for projects

Google Docs is of course well-known. But maybe like me you were aware of it, tried it a while ago, and then didn't use it for some time. If so, have another look. It's truly brilliant now. You can upload an Excel workbook and retain all the sheets, and most of the functionality. And of course, in addition, you can use it collaboratively, and it keeps a change history. I've been using it on a project for a client recently. My client is an accountant. He described it as 'cool'. How often do you hear an accountant say that about anything? ;-)

I've also been using Mind42 for a little while now. I've got a few pretty hard-baked developers hooked, and the accountant I just mentioned likes it, too. There are a number of mind-mapping programs, such as Mind Manager and Freemind, but as far as I know thay are not SaaS and not collaborative. Mind42 is. It's only real weakness, for me, is the lack of a facility to relate concepts laterally by drawing arrows.

The more I use collaborative tools the more I like them, and the less I like the 'old way': emailing versions around and then losing track of them.

Do you agree?

Google and blogs

A friend and neighbour told me today that he'd found my weblog. Wasn't too sure how, but thought it was probably via Google. This reminded me how I had been surprised, when I first began this blog, how quickly Google had indexed it.

So far, so trivial, perhaps. However, it reminded me of what for me is one of the key points about information management and the Web. Search. As Andrew McAfee has pointed out with his SLATES notation, search is one of the central tenets of Enterprise 2.0. And it's an area where the contrast between the World Wide Web and the average corporation or not-for-profit organisation is extreme.

Because the WWW is all web-based (obviously), but the internal organisational environment isn't.

Do you agree that this is a fundamental (and quite puzzling) point?